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Has anyone developed a SoD matrix of best practice to help prevent risky role deployment Cloud Customer Connect

For example, figure 3 shows a schematic example of a fictitious accounts receivable process. It is only a part of the process and is grossly simplified, but it helps to illustrate this point. Roles, responsibilities and levels of authority are established, agreed upon and communicated through a second management practice (APO01.02). This is why companies should thoroughly examine the case and assess their SoD violation policies to ensure the conflicts don’t turn into fraud or illegal activity. This not only lowers risks but also provides higher efficiency compared to the case where a single person has to perform the entire task. In addition, the cost of damages to the company in the absence of SoD is much more than what you invest in hiring more personnel.

  1. Additionally, implementing SoD can also lead to increased costs, process complexity, and staffing requirements, which can be daunting for organizations, particularly smaller ones.
  2. Moreover, this engine works like an attentive co-pilot, making sure that tasks are distributed correctly and that no one person has too much control.
  3. Compliance managers reduce the complexity with a segregation of duties matrix.
  4. Pathlock provided an efficient and effective SoD management tool that was running after just two days of implementation and training.

It makes the challenging job of keeping an eye on who accesses what in your IT setup much simpler. It is a solution that helps you to gain control over users’ access and resolve any unauthorized access or possible security issues before they become big problems. A CFO or CEO that violates SOX regulations by manipulating the company’s financial statements is one example of an SoD violation. Another example is an employee who embezzles funds by altering the purchase order they both created and signed.

What is Segregation of Duties (SoD)?

It can be the backbone of fortifying your organization’s cybersecurity posture and maintaining accountability. Each business role should consist of specific functions, or entitlements, such as user deletion, vendor creation, and approval of payment orders. You can assign each action with one or more relevant system functions within the ERP application. In SAP, typically the functions relevant for SoD are defined as transactions, which can be services, web pages, screens, or other types of interfaces, depending on the application used to carry out the transaction. Also, during your implementation you will assigned (if you haven’t already) an implementation project manager from SAP Concur.

What are SoD Conflicts?

Therefore, the SoD is not maintained in this situation and this increases the risk of fraud in your organization. In an enterprise, process activities are usually represented by diagrams or flowcharts, with a level of detail that does not directly match tasks performed by employees. Please note that when a role is assigned manually via SU01, Su10, NO checks are carried out on violations of SOD’s. Its highly recommended that any company who are serious about their security and segregations in SAP, should definitely consider implementing GRC.

This way, you will be better prepared for audits, whether it’s annual, half-yearly, or quarterly. You will also feel more confident before compliance with regulations and avoid penalties. SAP compliance queries can always be customized to your company’s needs, so that the content of the matrix is based on what is really relevant for your company, your industry and your work.

Once you have detected all the SoD conflicts, start assigning tasks and sub-tasks to employees, leveraging the concept of segregation of duties. If you come across a scenario where you can’t apply SoD, figure out sod matrix a solid way to control and monitor the employee performing the task in order to deter any risks. You segregate workflow duties, ensuring the same group or persons are not given multiple access permissions.

It is typically the authorization management of the company that implements preventive measures to protect against criminal activity performed by individual users. Companies often struggle with implementing segregation of duties (SoD) due to several reasons. On the one hand, SoD is critical to preventing fraud and misuse of control in a process. On the other hand, breaking tasks down into separate components can negatively impact business efficiency. Companies are often hesitant to sacrifice efficiency as it can affect their bottom line, resulting in weaker control and increased risk of fraud. With the EAS, your team or designated approver can review and approve access requests based on employees’ job roles and responsibilities.

SoD protocols are relevant enterprise-wide, but the most significant applications are in risk management and accounting. These protocols apply equally in a corporate setting, nonprofit, or government agency. Two-person control protocols are employed by governments, banks, security firms, asset managers, and pharmaceutical companies, to name just a few. Choosing Pathlock’s solution for our organization has proven to be an excellent decision.

By leveraging AI technology, Zluri simplifies the compliance process, making it easier for your organization to meet regulatory requirements, particularly when it comes to SoD capabilities. This transparency ensures that no single individual has unchecked authority over critical tasks. You can be rest assured that every action, whether it’s access to sensitive data or system modifications, is tracked and accountable. By defining and controlling access at a granular level, you ensure that each individual has the necessary access rights to perform their role without granting excessive privileges. It helps implement the principle of least privilege, reducing the likelihood of accidental or intentional data breaches.

It will also help you further optimize your SoD controls to prevent these issues from happening again. Once you have created a segregation of duties matrix to determine how to assign roles to prevent SoD conflicts, the next step is assigning employees their appropriate roles. To help you lower your company’s risk profile via effective internal controls, here is everything you need to know about the segregation of duties control and SoD risks. There are also software solutions built specifically for SoD compliance, internal access controls, and internal SoD policy management.

What is the risk matrix for and should I use the ones already on the market?

If you separate financial departments into well-thought-out roles, each of which is carried out by a highly trained, specialized individual, each individual will do their work faster and more accurately. Thus, it can be said that in SoD, the scope may be limited to a process or a set of processes that creates an asset or transforms it, bringing the asset itself from one stable state to another stable state. In some cases, separation may not be required between control duties such as authorization and verification, which are often delegated to the same authority. Effortlessly manage contracts with the best contract management software solutions to streamline your processes and boost productivity today. For example, in your HR department, you might want to list tasks like hiring and onboarding employees, creating benefits and compensation, clearing payments, recordkeeping, etc. Similarly, in the accounts department, you can list tasks like product delivery confirmation, reviewing invoices, signing checks, paying invoices, etc.

Adding and removing users, automatically reviewing access, and even allowing users to request access themselves – these features put you in control. This ensures that everyone adheres to your access regulations, extending your control across the entire organization. It’s not just about boosting security; it’s also about adhering to the right protocols. After grasping the essential parts, you’ll naturally look for the right tool to fulfill your SoD needs.

Challenges and drawbacks of segregation of duties

They can assist with these types of questions and the various roles that should be used. Once you implement the segregation of duties, you need to maintain it — which requires regular monitoring via audits and reviews. Before you can ensure that no employee has too much access or control, you first have to understand the access and responsibilities each employee has. When working with any more than a handful of employees, this can quickly become a lot to keep up with.

An SoD matrix such as this allows you to visualize employee roles and business processes to ensure no SoD conflicts. In this example, roles are assigned so that no one person is in charge of hiring new employees and changing their compensation or benefits. Like the multiple branches of the government, segregation of duties is intended to create a system of checks and balances. If implemented correctly, SoD frameworks can reduce the risk of fraud, malicious acts, corporate espionage, and simple human error. Pathlock provides a robust, cross-application solution to managing SoD conflicts and violations.

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